CareerForceMN.com Release Notes

Summary: We continued to make style updates to several areas of CareerForceMN.com, moving toward a focused color scheme, improved spacing, and less visual clutter. We also moved forward on the back end of the site, exploring design options for staff documentation of services and gathering requirements for user sign-up and log-in processes. Finally, we corrected a few bugs that were impacting the site’s keyboard-friendliness, the way content is displayed, and the behavior of Alert notifications.

Front-end changes:

1. MNDEED-7627: Updated card design for Locations, Events, Training Programs, and ABE Programs

   We gave a fresh look to the cards used to showcase locations, events, trainings, and more, updating them with a consistent color scheme and more focused information.

2. MNDEED-7688: Updated main navigation layout and padding

   We added an icon to the language filter to make it easier for people to identify how to translate the site, reduced the padding on the top of the page, moved the search bar, and made several other small changes to create a less-cluttered navigation experience.  

3. MNDEED-7625: Updated design of Call-to-Action blocks

   Across the site, we updated Call-to-Action banners with a more focused color scheme.

4. MNDEED-7637: Updated design of Blog cards

   We simplified the design and improved the spacing of links to Blog articles on the Homepage and sitewide.

5. MNDEED-7719: Bug fix – Corrected focus states for keyboard navigation of the site header

   To ensure that the site is as easy to navigate by keyboard as it is using a mouse or touchscreen, we corrected an issue that was causing the focus state to not display correctly for links in the site header.

6. MNDEED-7712: Bug fix – Corrected issue with alignment of images on content pages

   To make sure that content pages on CareerForceMN.com can display a rich and uninterrupted combination of written and visual content, we fixed a bug that was preventing images from aligning correctly on content pages.

Back-end changes: 

1. MNDEED-7641: Gathered information and explored design options for an updated Service & Activity Tracking experience for staff and partners

   In preparation for the replacement of MinnesotaWorks.net, we began the work of researching, creating, and reviewing early designs for an updated experience for how CareerForce staff and partners document their work.

2. MNDEED-7683: Gathered information and explored technical requirements for Log In, Single Sign-On, and User Accounts

   In preparation for the replacement of MinnesotaWorks.net, we researched and documented what is required for sign-up on CareerForceMN.com and for a seamless log-in experience.

3. MNDEED-7729: Bug fix – Corrected back-end issue with Alert notifications

   We corrected an issue that was preventing site administrators from accessing all options for Alert notifications.

4. MNDEED-7726: Bug fix – Corrected issue affecting Alert icon size in test environments

   To make sure that the Alert feature was working as expected before it was updated on CareerForceMN.com, we fixed a bug that was causing Alert icons to display as very (very) large in a couple of our test environments.

Summary: We made style updates to several areas of CareerForceMN.com, moving toward a focused color scheme, improved spacing, and less visual clutter. We also looked to the future, finalizing and exploring several designs for major site features, from the job search and resume experiences to the flow of signing up for events and appointments, to the ways we provide customer support – big things are in progress! On the back end of the site, we took another step toward transitioning to a .GOV web address for the site, as well as documenting how we handle transactional events. Finally, we corrected a couple of bugs affecting page redirects after sign-in, a few features on one of our test environments, and the automation of our weekly data upload.

Front-end changes:

1. MNDEED-7629: Updated Job Search strip on homepage and interior pages

   As part of our effort to focus and refresh the color scheme across CareerForceMN.com, we updated the design of the Job Search strip on interior pages of the site and on the homepage, where we have also added a tagline introducing CareerForce as Minnesota’s official career exploration and job search resource.

2. MNDEED-7626: Updated button styles

   As part of our effort to focus and refresh the color scheme across CareerForceMN.com, we updated the design of button links sitewide.

3. MNDEED-7686: Removed “Minnesota’s Career Resource” tagline from site logo

   To improve spacing in the site header, reduce visual clutter, and minimize repetitive wording with the updated Job Search strip, we removed the “Minnesota’s Career Resource” tagline from the site logo on the Desktop view.

4. MNDEED-7648: Updated footer layout and spacing

   To improve spacing in the footer, we updated the footer layout to reduce empty space on the Desktop view.

5. MNDEED-7666: Finalized designs for an updated job search experience

   We completed final reviews and updates of a design for an updated job search experience, taking into account feedback we have received from users and staff.

6. MNDEED-7705: Finalized designs for an updated resume experience (Job Seekers) &
   MNDEED-7702: Finalized designs for an updated resume experience – (Staff)

   We completed final reviews and updates of a design for an updated resume experience, both for job seekers building or uploading their resume and for staff providing resume review services, taking into account feedback we have received from users and staff.

7. MNDEED-7622: Gathered information and explored design options for an updated Events and Appointments experience

   We began the work of researching, creating, and reviewing early designs for updated experiences for workshops, job fairs, networking events, job clubs, and one-on-one job search appointments.

8. MNDEED-7642: Gathered information and explored design options for an updated Customer Support experience

   We began the work of researching, creating, and reviewing early designs for an updated experience for the way we provide customer support.

9. MNDEED-7695: Bug fix – Made sure that users who sign in from the Resume Builder page are returned to that page after sign-in

   To ensure that CareerForceMN.com is easy to navigate, we fixed a bug that was preventing users from being returned to the Resume Builder page after signing in to their account from that page.

Back-end changes:

1. MNDEED-7667: Finalized the technical requirements for transition to a .gov URL

   We continued the work of gathering information and determining the technical requirements for a future transition to a .gov web address.

2. MNDEED-7640: Gathered information and created documentation for transactional events

   We researched, defined, and documented types of logging events, details being tracked, and frequency.

3. MNDEED-7714: Bug fix - Fixed issues with the Skills Matcher and Interest Assessment in Stage test environment &
   MNDEED-7715: Bug fix - Fixed issues with alert notifications in Stage test environment

   To ensure that CareerForceMN.com functions smoothly as we introduce new features, we fixed a couple of bugs that were affecting assessment and alert notification features in one of our test environments.

4. MNDEED-7717: Bug fix - Fixed an issue preventing the weekly data upload from successfully completing

   We corrected an issue that was affecting our automatic data upload process on CareerForceMN.com’s back end.

Summary: We continued our work in simplifying and consolidating the color scheme for CareerForceMN.com by updating the styles of bullet points across the site, as well as by adding a new option for the way our site alert notifications display. We continued to work on and refine designs for an updated resume experience for job seekers, and we gathered information about the technical side of eventually shifting to a .GOV web address. We also fixed a few bugs that were impacting how text displays on CareerForce Location pages, accessible levels of color contrast on button links, and content managers’ ability to preview the updates they make to pages on the site.

Front-end changes:

1. MNDEED-7600: Implemented new bullet style

   To simplify and consolidate the color scheme for CareerForceMN.com, we updated the styles of bullet points sitewide.

2. MNDEED-7675: Modified alert block

   To improve the user experience navigating the site and accessing alerts related to the status of site features and availability, we updated the alert notification block for a more streamlined look that is easier for admin staff to customize.

3. MNDEED-7632: Explored designs for updated resume experience for job seekers

   To improve the experience of users who choose to upload or build a resume on CareerForceMN.com, we worked on and refined designs for an enhanced resume experience.

4. MNDEED-7685: Gathered information about technical requirements for transitioning to a .gov URL

   To ensure that we are moving in a positive technical direction in our work to reflect CareerForceMN.com’s relation to the Minnesota Department of Employment and Economic Development, we researched technical pros and cons of multiple .gov URL options.

5. MNDEED-7690: Bug fix – Text on CareerForce Location pages was not wrapping

   To ensure that CareerForce Location pages are easy to read and navigate, we corrected an issue that was preventing text from formatting correctly.

6. MNDEED-7681: Bug fix – Color contrast issue on button links

   To ensure that future updates to the styles of button links on the site will meet accessibility standards, we fixed a bug that was preventing button text from contrasting correctly with the background color in our test environment.

7. MNDEED-7668: Bug fix: Using the Back button after logging out

   As part of keeping user accounts secure, we adjusted settings so that if a user selects the “Back” button after logging out, they will be directed to the Log In page.

8. Content update: Changed “Find a CareerForce Location” to “CareerForce Locations” in the site header and footer

   To reduce clutter and simplify the user experience navigating the site, we updated the “Find a CareerForce Location” links in the site header and footer to “CareerForce Locations.”

9. Content update: Removed links to Employer Profiles search page

   To reduce content that is unsustainable to update and maintain, we removed links to the Employer Profiles search page. (Stay tuned for an updated employer experience as we continue work on the MinnesotaWorks.net replacement project!)

Back-end changes:

1. MNDEED-7691: Bug fix – Page previews were not reflecting edits after a save

   To make it easy for content managers to review content before publishing to CareerForceMN.com, we fixed a bug that was preventing the preview from showing certain types of edit.

2. MNDEED-7678: Automated weekly data updates
   MNDEED-7676: Corrected data table issue

   To maintain effective data processes for Federal, State, and Local reporting, we automated ongoing updates and fixed an issue impacting data exports.

Summary: 

We continued design exploration for an updated site navigation experience, and we looked into options for a more streamlined sharing experience for CareerForceMN.com content. We also continued to focus the Header Utility Menu and fixed a couple of bugs affecting page loading and content management activities.

Front-end changes:

1. MNDEED-7665: Explored options for an updated design for the main navigation menu and interior navigation menus

   To improve the user experience navigating the site, we developed new designs for the main menu and sub-menus sitewide.

2. MNDEED-7605: Explored options for consolidating share icons into one share button

   To improve the user experience of sharing CareerForceMN.com content on social media, we developed a new design for the "Share" option.

3. Content update: Removed "Newsroom" link from Header Utility Navigation menu

   To reduce site clutter, we removed the "Newsroom" link from the site header, as it primarily featured links to the no-longer-active "CareerForce in the News" page and the Blog. The CareerForce Blog can still be accessed from the Homepage.

Back-end changes:

1. MNDEED-7679: Bug fix - Errors on regional pages

   To ensure that users are able to access all public content on CareerForceMN.com, we fixed a bug that was preventing pages containing regional data from loading.

2. MNDEED-7548: Bug fix - Content page previews not updating to reflect added page elements

   To ensure that CareerForceMN.com content managers are able to accurately preview pages before publishing them, we fixed a bug that was preventing page previews from accurately reflecting certain types of changes.

3. MNDEED-7677: Bug fix - CKEditor jump links not working in test environments

   To ensure that we are able to accurately test site changes prior to deploying them, we fixed a bug that was preventing a new feature from working in our Stage and QA test environments.

Summary:

We continued researching and implementing design updates to CareerForceMN.com, including updating font and text styles sitewide, adding more options for anchor links and jump links, looking into ways to better utilize page space, and starting review and analysis for future updates to the job search feature. Toward our goal of focusing CareerForceMN.com and removing clutter, we removed links to news pages that were rarely accessed and unsustainable to maintain. We fixed a bug that was preventing a menu item from displaying in the correct menu, and we implemented an ongoing process related to data and reporting. 

End user changes:

1. MNDEED-7557: Applied updated font and text styles for CareerForceMN.com

   To continue improving CareerForceMN.com’s accessibility and readability for users, we implemented updates to the font face, sizing, and opacity sitewide.

2. MNDEED-7603: Added anchor link functionality to content editors on Desktop

   To make CareerForceMN.com easier to navigate, we added an option for content managers to enhance content pages with anchor links, which allow them to create a link to a specific section of a page, and jump links, which provide users a set of links at the top of a page that they can use to jump to a specific section of that page.

3. MNDEED-7599: Explored options for adjusting padding across CareerForceMN.com

   To improve the user experience navigating the site, we looked into options for more efficiently using page space sitewide.

4. MNDEED-7633: Bug fix – “Layoff Resources” menu item was displaying in the incorrect menu

   To ensure that the site is easy to navigate, we fixed a bug that was preventing the “Layoff Resources” menu item from displaying correctly in the “For Employers” menu.

5. Content update: Removed links to “CareerForce in the News” content

   To reduce content that is unsustainable to update and maintain, we removed links to “CareerForce in the News” content, including removing the “Newsroom” link from the site header. (Blog content can still be accessed from the Homepage!)

Administrative changes

1. MNDEED-7454: Implemented providing self-services activity tracking data to DEED

   To ensure effective ongoing data and reporting processes for CareerForceMN.com, we implemented an ongoing process for data and reporting.

2. MNDEED-7630: Upgraded site core to the latest version

   To ensure that CareerForceMN.com is operating on the most up-to-date version, we performed an upgrade on the Drupal content management system.

Summary: We kicked off implementation of design updates to CareerForceMN.com, starting with adding anchor link functionality and accordion content functionality on both desktop and mobile, and we started exploring options for a more focused color palette across the site. We also moved the “For Employers” menu into the site header alongside “For Staff & Partners.”

End user changes

1. MNDEED-7559: Added jump link functionality for page headings on Desktop

   To make CareerForceMN.com easier to navigate, we added functionality that will create a horizontal list of jump links for all dedicated H2 headers on content pages, allowing users to select a link and jump to a specific section of a page when accessing the site on desktop.

2. MNDEED-7602: Added jump link functionality for page headings on Mobile

   To make CareerForceMN.com easier to navigate, we added functionality that will create a drop-down menu of jump links for all dedicated H2 headers on content pages, allowing users to select a link and jump to a specific section of a page when accessing the site on mobile.

3. MNDEED-7560: Added accordion content functionality for both Desktop and Mobile

   To make CareerForceMN.com easier to navigate, we added accordion functionality to content pages, giving content managers the option to make page content expandable and collapsible by users.

4. MNDEED-7595: Moved “For Employers” section from Main Navigation to Header Utility Navigation

   To align with our goal of focusing CareerForceMN.com on serving job seekers, we moved the “For Employers” link into the site header alongside “For Staff and Partners.”

5. MNDEED-7598: Explored color consolidation options

   To continue improving the user experience on CareerForceMN.com, we looked into available options for a focused color palette for various page elements sitewide.

Summary: We continued preparations to implement front-end enhancements to the site, including determining a plan for adding anchor link and accordion content functionality. We made updates to the Virtual & Interactive Services for Career Seekers page to provide more paths for users to access program-specific information and resources, and we fixed a bug that was preventing questions from loading on the Skills Matcher tool. We also worked on processes and tools related to data and reporting processes.

End user changes

1. MNDEED-7585: Preparing to add anchor link functionality

   To make CareerForceMN.com easier to navigate, we researched our options for enhancing content pages with anchor links, which allow content managers to link to a specific section of a page, and jump links, which provide users a set of links at the top of a page that they can use to jump to a specific section of a page.

2. MNDEED-7586: Preparing to add accordion functionality

   To make CareerForceMN.com easier to navigate, we researched our options for adding accordion functionality, allowing users to expand and collapse sections of page content.

3. MNDEED-7590: Bug fix – Skills assessment questions not loading

   To ensure that users have access to the online tools available on CareerForceMN.com, we fixed a bug that was preventing the Skills Matcher questions from loading.

4. Content update: Changes to program-specific listings on the Virtual & Interactive Services for Career Seekers page

   To provide users with multiple paths to access information about resources available to them, we added links to relevant program pages in the listings for New Leaf Online and Career Assistance for Veterans. The listing for New Leaf Online now includes a link to the Justice Involved Resources page, and the Career Assistance for Veterans listing now includes links to the Veterans Resources page, the Dedicated Veterans Employment Team page, and the MN Veterans Questionnaire. In between workshop registration periods, the date of the next New Leaf Online workshop will now be listed.

Administrative changes

1. MNDEED-7453: Determined method and frequency for Self Service Activity Tracking information to be provided
   
2. MNDEED-7601: Updated data dictionary
3. MNDEED-7592: Row count for each table in data dictionary
   
   To ensure effective ongoing data and reporting processes for CareerForceMN.com, we made decisions and updates related to our data processes and tools.

Summary: We began the preparations to implement front-end enhancements to the site, starting with determining a plan for updated font face, sizing, and opacity. To improve the quality of user data, we took steps to ensure test accounts were appropriately classified and added a feature to prevent the inclusion of invalid email addresses due to typos and otherwise invalid domain names. We updated the synonyms list for the general site search to make it easier for users to find information about Migrant & Seasonal Farmworker services, and we fixed a bug that was preventing events and services from displaying on CareerForce location pages. We also updated the footer to improve clarity and reduce repetitive content.

End user changes:

1. MNDEED-7556: Explored font options and prepared hi-fi topography changes for CareerForceMN.com text copy

   To continue improving CareerForceMN.com's accessibility and readability for users, we looked into available options for updating the font face, sizing, and opacity sitewide.

2. MNDEED-7563: Added notification to warn user when invalid email is used for account creation

   To ensure high-quality data and that users receive CareerForceMN.com emails as expected, we added a feature that will notify users if they have entered an invalid email address during the account registration process.

3. MNDEED-7564: Added synonyms for MSFW program on general search

   To make it easier to find information about Migrant & Seasonal Farmworker services on CareerForceMN.com, we updated the synonyms list for the general site search to ensure that searching with keywords such as "agriculture," "farm," "msfw," and related terms will bring up the Migrant & Seasonal Farmworker Services page in the results.

4. MNDEED-7591: Fixed bug - Events and Services not appearing on CareerForce Location pages

   To ensure that users can easily access information about the available events and services at the CareerForce location of their choice, we fixed a bug that was preventing Events and Services from displaying on CareerForce Location pages.

5. Content update: Removed search block from site footer

   To reduce repetitive content on the site, the general site search block has been removed from the footer, so users will access the search feature in the Main Navigation menu at the top of the page.

6. Content update: Removed language block from site footer

   To reduce repetitive content on the site, the language block has been removed from the footer, so users will access the language selection feature in the Header Utility Menu at the top of the page.

7. Content update: Added label to social media block in footer

   To ensure that users can easily identify where and how to connect with CareerForce on social media, a descriptive label has been added to the social media block in the site footer.

Administrative changes

1. MNDEED-7575: Flagged test accounts to be removed from reporting data

   To ensure quality reporting data, we identified a list of accounts that should be flagged as test accounts and flagged them to be excluded from federal, state, and local reporting.

2. MNDEED-7562: Removed blanks in Test/Demo accounts

   To ensure quality reporting data, we updated the reporting status of every non-test/demo user account that did not have a specified reporting status ("blanks"), indicating that they should be included in reporting data.

Summary: Now that the name split has been implemented, we have added a workflow allowing users to make sure their account information is displaying correctly. We corrected multiple bugs that were affecting the account verification, password reset, and content management processes. We removed unnecessary tags on Event cards and Program/Service cards sitewide, and we continued to take steps to improve site speed and performance.

End user changes:

1. MNDEED-7420: Prompt users to verify their profile information during next login

   To ensure that user account information is displaying correctly following the sitewide name split, we created a workflow that will prompt users to verify their profile information on their next login and confirm that it is correct.

2. MNDEED-7565: Main Nav menu does not display correctly for user accounts during verification process

   To ensure that users can smoothly navigate the account verification process, we fixed a bug that was causing the site's Main Navigation menu to display incorrectly.

3. MNDEED-7415: Remove taxonomy tags on Event cards & Program/Service cards

   To improve the user experience of navigating Event and Program/Service search results by reducing visual clutter, we removed taxonomy tags ("Start Your Career," "Change Your Career," "Attract Talent," etc.) from Event and Program/Service cards.

4. MNDEED-7544: Improve site performance - Remove unnecessary requests

   To continue to improve the experience of CareerForceMN.com users, we removed redundant back-end requests in order to improve site performance and speed.

Administrative changes:

1. MNDEED-7456: Remove existing "First and Last Name" field in Views

   To ensure that the implementation of the name split is reflected sitewide, we updated admin-facing Views to remove the previous "First and Last Name" fields and filters and, where applicable, replace them with a combined filter that includes the separate "First Name" and "Last Name" fields.

2. MNDEED-7421: Content pasted from Microsoft apps not formatting correctly in CKEditor

   To ensure that content managers can efficiently update site content, we fixed a bug that was causing formatting issues on content that was pasted from Microsoft applications.

3. MNDEED-7466: Image links not appearing

   To ensure that content managers can efficiently update site content, we fixed a bug that was preventing image links from functioning correctly.

4. MNDEED-7561: Drupal menu does not display correctly on Reset Password screen for admin-level accounts

   To maintain an efficient login process for admin-level users, we fixed a bug that was causing the Drupal menu to display incorrectly during the password reset process.

Summary:  Several changes were implemented to improve site performance and speed. Bugs affecting the Chatbot, user-facing automated emails, and admin reports were fixed. Updates were made to the Trumba calendar on the Attend a Hiring or Networking Event page for improved readability, mobile-friendliness, and overall user-friendliness. Work related to the name split from the previous sprint was implemented and tested.

End user changes:

1. MNDEED-7485: Increase font size of Trumba calendar listings at /jobfairs

   To improve the user experience navigating the hiring/networking event calendar on the Attend a Hiring or Networking Event page, we increased the base font size from 0.75em (9pt) to 1em (12pt), reduced the number of table columns, added tabs at the top to toggle between calendar views, removed elements that were not mobile-friendly, and limited results to 30 events per page.

2. MNDEED-7554: Chatbot not getting first name field in Production environment

   To ensure that users can utilize the Chatbot without issue, we fixed a bug that was preventing the Chatbot from correctly displaying the user's first name.

3. MNDEED-7555: People Emails: Account cancellation confirmation email did not send as expected

   To ensure that users receive all relevant emails related to their accounts, we identified a bug that was preventing the Account Cancellation Confirmation email from being submitted during the account cancellation process, and determined a workaround to ensure the email is sent when expected.

4. MNDEED-7545: Improve site performance - Uninstall unused modules

   To continue to improve the experience of CareerForceMN.com users, we disabled back-end modules that were not being used in order to improve site performance and speed.

5. MNDEED-7542: Improve site performance - Using WebP for images

   To continue to improve the experience of CareerForceMN.com users, we changed to a next gen image format (WebP) in order to improve site performance and speed.

6. MNDEED-7543: Improve site performance - Apply Responsive Image Styles to load appropriately-sized images

   To continue to improve the experience of CareerForceMN.com users, we applied Responsive Image Styles so that images on the site will be specially sized for different screens, in order to improve site performance and speed.

Administrative changes:

1. MNDEED-7532: Update Users Data with Name Split Data provided in CSV format

   To implement the name split work from Sprint 108, we created a new feed and ran a batch import of name split data.

2. MNDEED-7553: Content sync from Production to all environments

   To ensure that the name split work from Sprint 108 was applied to all testing environments in addition to the public-facing Production environment, we performed a sync-down from Production to the lower environments following the implementation of the name split.

3. MNDEED-7534, 7535, and 7536: Service and Activity Tracking (Name Split) Testing

   To ensure that the name split work from Sprint 108 was functioning correctly in all environments, we tested all name split work in the QA (MNDEED-7534), Stage (MNDEED-7535), and Production (MNDEED-7536) environments.

4. MNDEED-7550: Connection aging report: Full Export times out

   To ensure that administrative reports can be easily accessed and downloaded, we fixed a bug that was preventing the full export of the Connection Aging Report from exporting as expected.

5. MNDEED-7552: Chatbot not using first name in QA and Stage environments

   To maintain administrators' ability to accurately test the Chatbot in lower environments, we fixed a bug that was preventing the Chatbot from correctly displaying the user's first name in the QA and Stage environments.

6. MNDEED-7388: User (People) list - Username is cut off

   To ensure that administrators can easily view and manage accounts, we updated the User (People) list to consistently show the full username for each account without cutting off longer usernames.

Summary: The split of the "First and Last Name" field on user accounts to separate "First Name," "Middle Initial," "Last Name," and "Preferred Name" fields was implemented. Multiple sections of the site were prepared to display the new separate fields, and the back end of the site was prepared for the import of user data with the new separate fields. Improvements were made to multiple features of the site to improve user-friendliness for customers and site admins. An online form was created to allow staff to request additional data access as needed, and methods of increasing the website speed were investigated.

End user changes:

1. MNDEED-7478: Updated mobile-responsive hamburger menu to default to Collapsed

   To improve the experience of users navigating CareerForceMN.com on mobile, we updated the main navigation menu to be collapsed by default, with users able to expand each menu topic as desired.

2. MNDEED-7541: Fixed error when selecting a Decision Tree topic

   To ensure that users can access Decision Tree menus (located on the Home Page, For Career Seekers, For Employers, and TAA pages, among others) to navigate CareerForceMN.com, we fixed an error that was preventing navigation suggestions from updating with users' selections.

3. MNDEED-7479: Investigated ways to increase CareerForceMN.com site speed

   To continue to improve the experience of CareerForceMN.com users, we explored and prioritized potential ways to improve site performance and speed.

4. MNDEED-7533: Removed CareerForce hyperlink text on the Site Under Maintenance page

   To ensure that the Site Under Maintenance page is intuitive to understand and navigate, we removed a potentially confusing hyperlink from the page.

5. MNDEED-7377: Moved the "Save and Continue" button to the center of the Welcome to CareerForce modal

   To improve the experience of new users of CareerForceMN.com, we updated the "Welcome to CareerForce" modal to show the "Save and Continue" button more prominently in the center.

6. MNDEED-7539: Investigated Group Announcement timing issue

   In response to staff feedback, we looked into potential reasons that a group announcement did not become visible at the listed start time. It was determined that the issue was a result of the timing of the process that posts the announcements, which updates every 10 minutes.

7. MNDEED-7488: Created CareerForceMN.com Data Access Request Form

   To streamline the experience of DEED and MNIT staff, partners, and technical vendors who need additional access to CareerForceMN.com data, we created a Data Access Request webform accessible to users with CareerForceMN.com Staff & Partner accounts.

Administrative Changes

1. MNDEED-7531: Installed and configured Feeds module

   To prepare the back end of CareerForceMN.com to receive the import of user data with the new separate First Name, Middle Initial, Last Name, and Preferred Name fields, we installed the Feeds module to fetch data from an uploaded CSV file.

2. MNDEED-7484: Provided MS SQL script for tables creation and importing data separately

   To prepare the back end of CareerForceMN.com to receive the import of user data with the new separate name fields, we provided the necessary script for MS SQL to create tables and import data separately.

3. MNDEED-7530: Delivered name split CSV file to CareerForceMN.com technical vendor

   To prepare the back end of CareerForceMN.com to receive the import of user data with the new separate name fields, we provided a single CSV file of user data for import.

4. MNDEED-7529: Ran mass action update using "Feeds" module for name split

   To implement the change from a single "First and Last Name" field on user accounts to separate "First Name," "Middle Initial," "Last Name," and "Preferred Name" fields, we set up and ran a mass update to import the CSV file of user data to CareerForceMN.com.

5. MNDEED-7449: Updated Dashboard and Chatbot with new name field tokens

   To prepare the front end of CareerForceMN.com to display the new separate name fields, the My Account dashboard and Chatbot were updated with new tokens corresponding to the new separate name fields.

6. MNDEED-7524: Updated Welcome Modal with new name field tokens

   To prepare the front end of CareerForceMN.com to display the new separate name fields, the Welcome Modal that displays for users with newly authenticated CareerForceMN.com accounts was updated with new tokens corresponding to the new separate name fields.

7. MNDEED-7457: Updated People Emails to use new name field tokens

   To prepare the front end of CareerForceMN.com to display the new separate name fields, the emails that go out to new CareerForceMN.com users when creating an account were updated with new tokens corresponding to the new separate name fields.

8. MNDEED-7489: Updated Connection Emails to use new name field tokens

   To prepare the front end of CareerForceMN.com to display the new separate name fields, the emails that go out to employers and site admins during the employer vetting process were updated with new tokens corresponding to the new separate name fields.

9. MNDEED-7487: Updated People-related Views to use new name field tokens

   To prepare the back end of CareerForceMN.com to display the new separate name fields, the Views for the Admin People list and Group Membership table accessible by site admins were updated with new tokens corresponding to the new separate name fields.

10. MNDEED-7525: Updated Group/Location-related Views to use new name field tokens

    To prepare the back end of CareerForceMN.com to display the new separate name fields, the Views for the Group Connections, Group Members, and Location Members tables accessible by site admins were updated with new tokens corresponding to the new separate name fields.

11. MNDEED-7526: Updated Report-related Views to use new name field tokens

    To prepare the back end of CareerForceMN.com to display the new separate name fields, the Views for the Connection Aging Report, Privileged User Report, and User Report accessible by site admins were updated with new tokens corresponding to the new separate name fields.

12. MNDEED-7450: Updated Webforms to pre-populate name fields with the new name field tokens

    To prepare the front end of CareerForceMN.com to display the new separate name fields, the Employer Profile Questionnaire (MNDEED-7518), Minnesota Veterans Questionnaire (MNDEED-7519), TAA Contact Career Seekers (MNDEED-7520), and TAA Contact Employers (MNDEED-7521) webforms were updated to pre-populate the First Name, Middle Initial, Last Name, and Preferred Name fields where applicable when a user is signed in.

Summary: Foundational work was done in preparation to split the "First and Last Name" user account field to separate "First Name," "Middle Initial," "Last Name," and "Preferred Name" fields. A major security update was tested and implemented. The home page was updated to direct users to information about the Follow Your Heart to a Caring Career campaign.

End user changes:

1. MNDEED-7470: Added temporary Call to Action to the homepage for the Follow Your Heart to a Caring Career Campaign

   To support using a shorter URL in radio and outdoor advertising, we moved Caring Careers content to the top of the home page.

Administrative changes:

1. MNDEED-7480: Create a CSV export that DEED can use to parse name data

   Portland WebWorks (PWW) had to design and format a system to extract user name data, so the Performance & Technical Management (PTM) team could analyze and parse the name data.

2. MNDEED-7064: Research how to mass update all user accounts

   PWW identified the method that can be used to update all the user accounts once DEED supplies a spreadsheet with the parsed name data.

3. MNDEED-7448: Create a way to indicate accounts to exclude from reporting

   Since CareerForceMN.com will be used for performance reporting data, we needed a way to exclude test accounts from the data.

4. MNDEED-7459: Drupal Security Update

   This was a necessary security update that required retesting the majority of end user functionality.

5. MNDEED-7471: Design workflow for users to update and verify their account info

   After user names are split into first name, middle initial, last name, and preferred name fields, users will be prompted to verify the format of their name the next time they log in.

6. MNDEED-7473: Identify tokens where the "First and Last Name" field are used on the site

   Since we will be moving away from using a combined name field, we need to find everywhere on the site it is being used (Ex: On email templates and welcome pages) so we can replace it with the new name field tokens.

End user changes deployed to Sandbox

1. MNDEED-7419: Create new First Name, Middle Initial, Last Name, and Preferred Name fields

   Created the new name fields to make data usable for federal, state, and local performance reporting and to align with other DEED systems.

2. MNDEED-7458: Hide existing "First and Last Name" field

   We hid the existing name field that prompted users to put their full name in one field, so users will not use it anymore.

Summary: Several enhancements were made to improve the user experience for registering for appointments and events, searching for content, managing information requests, and navigating the site with a screen reader. Bugs were resolved on the front and back end. Updates and additions were made on the back end to improve security and support efforts related to service/activity tracking and data cleanup.

End User Changes

1. MNDEED-7215: Added keyword search to Programs and Services page

   To improve users' ability to navigate and identify programs and services that meet their needs, we added a keyword option to the search functionality.

2. MNDEED-7283: Adjusted aria tags to links on Location cards and Event cards

   To ensure that users utilizing screen readers can easily navigate CareerForceMN.com, we updated the aria tags associated with the "Learn more" links on the result cards that appear when searching for a CareerForce location or an event. While there was no change to how the cards look visually, the update to the aria tags means that a screen reader will specify the destination of the "Learn more" link to improve ease of navigation - for example, "Learn more about CareerForce in St. Paul," or, "Learn more about Creative Job Search: The Job Interview."

3. MNDEED-7433: Added location of the job to each Job Search result

   To improve users' experience exploring job listings with the Job Search feature, we updated the feature to display the location of each job on the search results page, without the user having to click through to the job description.

4. MNDEED-7438: TFS API Changes: CFWorkshopsAPI / Workshops - Updated API to exclude Appointments that are at capacity

   In response to staff feedback about 1-on-1 appointments becoming overbooked due to the inclusion of at-capacity appointment slots on CareerForceMN.com, we updated the API to exclude Appointments that have reached registration capacity.

   An Appointment will disappear from CareerForceMN.com within 15 minutes of reaching registration capacity. If the registrant cancels their registration for an Appointment, the Appointment will be listed on CareerForceMN.com again within 15 minutes of the cancellation.

5. MNDEED-7439: TFS API Changes: CFWorkshopsAPI / Workshops - Updated API to exclude Event Sessions that started more than 15 minutes in the past

   In response to staff feedback about job seekers registering for Event Sessions that have passed the Session start time, we updated the API to exclude Event Sessions that started more than 15 minutes in the past.

6. MNDEED-7465: Online Veterans Questionnaire Updates

   In response to a request from Veterans Employment Services staff, we made two updates to the Online Veterans Questionnaire:

   1. We added a question about preferred method of contact, where users may select "Phone" or "Email." If the user selects, "Phone," the "Phone Number" field will change from optional to required.
   2. We added a question from the printable questionnaire that was missing from the online questionnaire, "Do you have a criminal record?"

7. MNDEED-7382: Bug fix - Added Region Style and Error Message

   In response to issues identified in the Drupal 10 testing period, we made two updates to the "My Labor Market" tab in the "My Account" section.

   1. We increased padding between the radio buttons and their labels, so that the radio button's focus state will no longer block the label when it is selected.
   2. We updated the "Add a Region" modal to close and refresh the page upon successful region selection, rather than remaining open, which had created confusion about whether the action was completed and sometimes resulted in a resubmission error.

8. MNDEED-7385: Spike - Trumba Calendar

   In response to issues identified in the Drupal 10 testing period, we explored options for making the Trumba calendar on the Job Fairs page more mobile-friendly and more user-friendly overall.

Administrative Changes

1. MNDEED-7426: Updated AWS Database

   To ensure that CareerForceMN.com remains secure and up to date, we updated and tested the AWS database.

2. MNDEED-7440: Added permissions spreadsheet module

   To equip the product work team to better understand and adjust permissions levels on CareerForceMN.com, we added a permissions spreadsheet module to allow for a download of the various permissions as a spreadsheet.

3. MNDEED-7441: Bug fix – Error message when trying to navigate to Group types permission page

   We corrected an error identified on the Group types permission page on the back end.

4. MNDEED-7442: Bug fix – Errors on recent log messages

   We corrected two errors related to reindexing of occupation information on the back end.

5. MNDEED-7443: Updated Google Analytics triggers/tags related to moved buttons

   We adjusted the triggers and tags on Analytics in Production environment to account for layout changes made on Occupation Details pages.

6. MNDEED-7446: Provided current user data for parsing analysis

   To equip the product work team for an analysis related to splitting the current Name field into multiple fields, we set up a Secure File Transfer Protocol service and shared the credentials with the appropriate parties.